LEGAL UPDATE: TUPE A Brief Overview, Risk and Mitigation : How can facilities management suppliers mitigate the risk of falling foul of the TUPE regulations? Specifying CCTV : Network technology has made IP CCTV an attractive option for security-conscious FMs. John Lane's six-point buyers' guide gives you the facts behind the hype. Upgrade a data centre : Planning for the data centre upgrade of major plant requires full understanding of the project in hand. Mike Field outlines 
five key points that FMs need to address. European standard, BS EN 12464-1:2011 Lighting of Indoor Work Places : The new European standard, BS EN 12464-1:2011 Lighting of Indoor Work Places has just come into force. Its aim is to improve the quality of workplace lighting and encourage greater energy savings. But what issues do FMs need to be aware of? The Bribery Act 2011 : The Bribery Act has created several 
new offences that organisations need 
to be aware of. Richard Sallybanks and Shaul Brazil look at the issues that facilities managers are likely to face. Evaluate daytime cleaning : With firms seeking to reduce costs while maintain service efficiencies, James Freeman gives six reasons why daytime cleaning can achieve just that. Installing solar PV panels on housing : Solar photovoltaic (PV) systems are a low-maintenance technology. But as Mark Gordon explains, users should select an experienced, compliant supplier. Fire alarms and the Localism Bill : Government legislation could see companies fined for false fire alarms by individual fire services. Martin Watson discusses the implications for FMs. Reporting data disclosure : Data protection laws are about to change as the European Commission's updated legislation come into force next month. Anthony Pearlgood explains the implications. Encourage collaboration : With resources stretched and staff morale under pressure due to a stormy economic outlook, Simon Oldroyd suggests collaboration is the key to maintaining productivity. RIDDOR rules : The RIDDOR rules are designed to ensure injuries at work are reported properly. Kate Gardner explains how to comply. Managing car parks : A safe, secure and clean car park is essential for supporting staff and creating a lasting positive impression for 
guests and customers, explains Jim Valentine. The Corporate Manslaughter and Corporate Homicide Act 2007 : Prosecutions under the CMCHA, and the new Bribery Act 2010, show how important management and working practices have become to corporate risk management. Document outsourcing : Paper and digital documents are the lifeblood of many organisations. David Lowe offers six tips for FMs who want to get to know their document processes. Waste regulations 2011 England and Wales : New European waste regulations coming into force this month aim to make businesses greener by formalising the process of transferring waste between organisations. Assess renewable heat incentives : You may need to think twice before telling your finance director to 
sign up for renewable heat incentives. Hywel Davies gives five reasons why. Maintain a pest free environment : No commercial, retail or industrial property can ever be guaranteed pest free. Modern building techniques, like using stud partitioning, breeze blocks, false flooring and main service voids, often lend themselves to creating the perfect living space for pests. Checking your employees'
criminal records : There are limits to how far employers can go to check the criminal background of a prospective employee. How far can you go to check up on job applicants? Choose a floor cleaning machine : With a wide range of flooring options now open to specifiers, keeping premises clean has become a more complex operation. Gordon McVean advises FMs on the issues. Low carbon air conditioning : As managers come under increasing pressure to cut carbon emissions, air conditioning purchasing is coming under close scrutiny, explains Daikin UK's Simon Keel. Choose a software supplier : When choosing the right FM software, it is vital to look for a 'partner' rather than a vendor that wants to understand your company and provide the right solution, says Steven Jones at Qube Global Software. Control birds effectively : Birds can create issues for FMs and damage buildings and the surrounding environment if not properly managed, says Savvas Othon. Legal records management : Keeping accurate records falls increasingly under the FMs remit, and is now necessary to prevent a hefty fine from the HMRC under new inspection regimes. Develop an IT strategy : Choosing the right technology depends on knowing your business, its processes and its needs, explains Richard Jordan. Squatting : A change to the law in 2012 will make squatting a criminal rather than a 
civil offence in the UK. Mark Cosh explains the implications for facilities managers. Ask the Expert Guides on CRC Reporting 2011 : Is your organisation a CRC participant? If so, you will need to submit a Footprint Report and Annual Report by 29 July 2011 to comply with the CRC. Managing energy within the CRC : An integrated energy management plan must be used by facilities managers to overcome this challenging economic and legislative climate, explains Dave Lewis. Conduct a security review : Ensuring that all parts of your building are secure is standard procedure. But conducting a security review with a trained professional is essential for optimum reassurance, explains Justin Freeman. PAS 55 : Demonstrating to clients that systems and processes are in place in the 
whole life cycle of management of physical assets is the aim of the PAS 55 standard. The default retirement age : The abolition of the default retirement age has serious implications for older members of staff, particularly those who have worked for an organisation for a long time. Manage an outsourced reception : Striking the right balance between managing costs and delivering a great reception and switchboard service can be a tricky balancing act. Glenn Jackson explains how to outsource your reception function. Breeam In-Use : Breeam In-Use is an online self-
assessment tool designed to improve 
a building's sustainability profile and 
integration with the existing built environment. Reduce business rates : Business rates are a major overhead for any organisation. These 
rates can often be reduced by applying, with evidence, to the VOA. Chris Barker explains how to maximise your chances of success. Remove graffiti : Whether graffiti is on a small or large scale, using the correct products and techniques in its removal and prevention is vital. Barry Reames outlines the techniques and products that can be used for solutions 
to indoor and outdoor graffiti problems. Building schools for the future : The legal challenge by six local authorities over the decision to stop funding for the £55bn Building Schools 
for the Future programme has succeeded. Changes to EU egg farming : From 2012, eggs from battery hens will be banned in the EU. FMs searching for an alternative for their catering function can still switch to free range production at nil cost. Green your print function : When you set yourself the objective of 'greening your print function', you set a course to optimise your business. So where do you start? The answer lies not only in eco-technology but rationalising your print processes. Gary Downey explains. Fire Safety Order : The Fire Safety Order has greatly simplified and clarified requirements for fire alarms and fire extinguishers. Paul Caddick of PHS Group explains the essentials. Rainwater harvesting : Recycling rainwater has become an important aspect of many new building projects. A bespoke harvesting system that uses recycled rainwater can cut water bills while protecting natural resources. Air conditioning legislation : Air-conditioning plants have been subject to a number of legislative changes in recent years. Andrew Cooper provides a round-up of what FMs need to know. Buy business travel : Business travel is an integral, and expensive, part of most organisations. By adopting a structured approach to buying travel or booking venues, facilities managers can slash up to 20 per cent from their budgets. Scottish oil storage changes : Changes to oil storage regulations in Scotland make it vital that you contain any oil or fuel spills. The fallout is increasingly, financial, as well as environmental. Manage the vat increase in your catering function : The rate of VAT increased from 17.5 per cent to 20 per cent on 4 January. How will this and the increase in food prices affect the catering function of your organisation? What actions do you need to take to maintain its profitability? The launch of BS 11000 : As austerity measures bite we need innovation and alternative business models in FM. The new BS 11000 will harness collaboration across public and private sectors. Encourage good hand hygiene : An outbreak of infection in your company isn't just inconvenient, it has serious financial implications and can shut down your building. Protect your staff and your company by implementing a simple infection control plan and encouraging good hand hygiene. Emergency lighting : In the event of power supply failure, emergency lighting will provide essential temporary illumination, as required by several key health and safety regulations. Create a cycle-friendly environment : Following the launch of Boris Johnson's cycle hire service in London this summer, the pressure on companies nationwide to provide adequate facilities for cyclists has increased. Here's a guide to preparing your building to support bike riders. Data protection act : Peter Eglinton reviews the new penalties for breaches of the Data Protection Act, and offers facilities managers advice on the steps they must take to avoid falling foul of the legislation. Procure print services : Almost every business depends 
on its ability to produce and 
manage documents. When independent research estimates that taking a more strategic approach to printing can 
save of up to 40 per cent, what steps 
should you take? The Bribery Act : The Bribery Act strengthens UK corporate liability laws. Non-compliant businesses now face unlimited fines, so make sure you fully understand the risk implications. Manage office cables : If you've never had someone trip up on a loose cable at work then your company has been exceptionally lucky. Because with trips and slips costing firms millions each year, it's vital to check that your power sources are fixed correctly and safely, says Martin Cook. Here's how. Interior buildings maintenance : With this October's European Health and Safety week focusing on safe maintenance, FMs will once more be 
focusing their attentions on this crucial issue. Create a green roof : Green roofs are steadily growing in popularity. Helping to improve biodiversity as well as the aesthetic appeal of the building, green roof technology can be employed across a wide variety of commercial applications. David Davis discusses the key points. A round-up of gas safety legislation : With 72 codes of practice in gas safety, and stiff penalties for failure to comply, it is tricky area for facilities professionals. Paul Paddick summarises the relevant legislation. Maximise efficiencies from air conditioning systems : Economic uncertainty is increasing the heat on FMs. Managers across the country are now seeking double-figure efficiencies on their air conditioning systems. John Durbin offers 10 tips on how to keep your cool while also reducing carbon emissions. Manage the threat of data centre contamination : Contamination is an ever-present threat to data centre equipment but with the right expertise, prevention is possible. But what are the risks and how do you minimise them? Calls may be monitored : Preventing, detecting and deterring market abuse is one of the key priorities in mobile recording but as the FSA review regulations firms may experience a transition period. Focus your energy : The mandatory CRC energy efficiency scheme commenced on 1 April 2010 but the deadline is fast approaching and FMs must register immediately as it could result in a hefty fine. Maintain customer care in FM : FM is a service industry and customer care remains a continuous process which requires excellent communication, the ability to understand needs and a passion for good service Access facades : Cleaning and maintaining the facades of commercial and public buildings is no easy task and safety regimes and security are just some aspects which must be taken into consideration. Conditioned response : Energy assessment of air conditioning systems is not an optional extra it provides a useful route to the information we need to help meet the nation's carbon reduction targets Striking a fair deal : Conflict is likely to arise as employers are faced with the discontent that inevitably follows cuts. So if industrial action seems imminent, forward planning can help to ease tensions. Handle bomb threats : Five years on from the tragic 7/7 London attacks, the UK terrorist threat level is still set at severe, making it vital that FM teams are capable and fully alert to potential bomb threats. Achieve Breeam in-use : The Breeam In-Use standard is one way to give a clear benchmark of performance as mounting environmental pressures and CSR remain high on the business agenda. A sign of the times : Workplace signs are an important fixture in any environment but employers must be aware of various mandatory, legal, and health and safety requirements surrounding their use. Sub-let your property : Surplus floor space across commercial properties can be a pot of gold in these tough economic times but sub-letting out space can work for FMs once they consider these steps. Taking extra precaution : As companies slash maintenance budgets FMs are at a higher risk of claims so it's crucial to keep records, monitor performance and ensure that lines of responsibility are clear. Get the most from your storage : The modern workplace is constantly changing and to meet those demands the space we use can be used more efficiently to accommodate all our needs with some clever storage ideas. Acting on assessment : Fire loss figures from insurers reveal a picture of worsening public fire protection in the UK so are the complexities of fire safety law are contributing to confusion about compliance? Joining the party : The Party Wall etc Act 1996 is a useful piece of legislation which allows a building owner to do works affecting a party wall, provided he follows the relevant procedure. Handle food waste : With less food waste ending up as landfill, pressure on commercial operations to do the right thing can only increase, so it's worth considering some of the available options Rics Ska Ratings : For the first time, facilities managers can benchmark environmental performance of their office fit-out projects following the launch by Rics of a brand new assessment tool. Manage assets: a valuable occupation : As firms pay hard for pre-crisis property expansion, now is the time for FMs to shine maximise occupancy and save your business up to 20 per cent on its second largest expense. Introduce new FM systems and software : Adopting new technology into daily working lives can be a daunting prospect for workers across the board. But done in stages, introducing new systems needn't be so arduous. Don't be left out in the cold : The use of ozone depleting substances has been banned in the UK. Current users of HCFC systems should develop a plan to manage their operations without virgin gas. Tender your catering contract : Whether you are outsourcing your catering for the first time or looking to review your current service provision, there's a recipe to help the tendering process work successfully. The Goldacre case : The recession saw many companies go into administration. Looking set to continue, one legal case offers clarity on commercial questions administrators must consider. Energy supplement 2010: Feed-in tariffs : The UK urgently needs to source energy from alternative clean technologies. Homes and businesses are already connected to the national grid so why not join forces and supply the power ourselves? Cold desk : Typically, offices operate from 9 to 5 and analysis reveals that a some workstations are occupied less than 50 per cent of the time time for FMs to address these 'cold desks'. Energy supplement 2010: CRC : CRC stands for the Carbon Reduction Commitment Energy Efficiency Scheme. It is a mandatory trading scheme designed to improve energy efficiency and reduce the amount of carbon dioxide emitted in the UK. Environmental Damage Regulations 2009 : New regulations on environmental damage place the onus on the 'operator' to deal with contamination both actual and threatened. Are your FM processes watertight? Challenge a building's rateable value : A new business rating list comes into force this month and it could mean steep rises for some businesses. You will need to be quick though if you want to make an appeal. Maintain frozen and burst pipes : Frozen and burst pipes can cause severe damage that is costly and a major inconvenience. However, there are steps which can be taken to reduce the likelihood of this happening. Recharged regulations : The UK uses nearly 1 billion batteries per year, almost all of them ending up in the bin the Batteries Directive provides a more environmentally friendly solution Raising the standard : With increasing pressure for cost and carbon reduction across the workplace could a new European standard be the long term solution across all organisations? Talk of the town plan : The government is concerned that our current town planning system may be holding back growth and acting as a disincentive to investment just at a time of greatest need. Preparing for the CRC : From April 2010, a new scheme will begin to help organisations save energy, save money and, in a environmentally conscious world, become leaders in tackling climate change. Clarence House Limited v National Westminster Bank Plc : In this recent case, the courts considered virtual assignments, a form of outsourcing device whereby a tenant transfers the economic benefits (such as the collection of rent from sub-tenants) and burdens (such as payment of rent), together with management obligations, under its lease to a third party without getting the landlord's consent. Manage Retained Documents : Many companies' archives are stuffed with paperwork they no longer need. But by applying so key principles keeping tabs on what's hot and what's not can be achieved. How long is long enough? : Regulation 13(2) of the Transfer of Undertakings (Protection of Employment) Regulations 2006 requires transferors to provide information on transfer related issues to the appropriate representatives of affected employees and to do so long enough before the transfer to allow consultation to take place. Get tough on risky business : PFI subcontracts need to be more carefully negotiated to restore equilibrium between the FM contractor and other parties. Here are the golden rules for making it work. Reduce work catering subsidies : Your catering arrangements may not be making a profit right now and subsidies could be to blame. Take a good look at your bill of fare and remove extra costs from the menu. Reduce the effect of a CBRN incident : Although responsibility to act after a CBRN incident lies with the emergency services, FM, security and business continuity management teams can do a lot to lessen its effect For whom the whistle blows : Staff who raise concerns about their workplace are legally protected from detrimental treatment as long as they claim in time. But when does the detrimental act begin? Go green on mail services : From consolidating courier provision to increasing use of both electronic mailings and vehicles, there are many ways to cut emissions and costs in the post and delivery function How to manage corporate concierge services : From management to support teams, the value of a corporate concierge service is fast becoming recognised as a way to deliver both professional and personal well-being on site. Turn up the heat on safety : You need a fire detection and alarm system (FD&A). But with myriad firms offering their services, how can you gauge who is best? Will they put right problems without fuss - and will they always be free to do it? Do you know how well they are run as a business? Are they financially sound? Are they adequately insured should something go wrong? Manage an HVAC system : A BMS cannot perform well without a correctly designed HVAC system. And, as energy efficiency gains in importance, how can you ensure you are in control of your building? Blazing a trail to safety : BS9999 has been heralded as a practical guide for fire safety, offering additional flexibility in design and management. However, care is needed in its application Evacuate disabled people : Getting everyone out of the building in the event of a fire needs careful planning, particularly with disabled people. Make sure you develop Peeps - and update regularly Manage small-scale CHP : Innovations in the way CHP is delivered means that it is not just the large scale settings such as factories and hospitals that can make use of energy efficient on-site power generation Grade expectations : It is possible to improve EPC and DEC ratings for existing buildings if FMs seek advice and align improvements with tenant refurbishments or scheduled plant replacements Cope in a drought : Drought is always an ominous term but with good planning and minimal investment FMs can reduce the impact of a drought order on their businesses and even achieve savings Part L: input and influence : The long-awaited consultation document on the energy conservation elements of the Building Regulations has now been published and FMs ought to have their say Positive recommendation : A recent survey uncovered the shocking news that many organisations are ignoring essential electrical remedial work following testing. Are you one of them? Having two for the road : As much as the UK workforce loves its cars, rising running costs and other stresses may inspire many to pool together - and a forward-thinking organisation can help them to do it. To cap and trade it all : Next spring sees the Carbon Reduction Commitment's cap and trade mandate take effect meaning an emissions reduction strategy is now crucial for an organisation's bottom line. Is CDM up to the task? : Two years on from the controls coming into force, it's time we reminded ourselves of the continuing importance of the Construction (Design and Management) Regulations 2007 Manage your print and copier fleet : Printing, photocopying and managing documents is a direct cost and an area where you can make significant savings, efficiency improvements and environmental gains When it pays to get along : Relationships are a critical success factor for any business and never more so when facing an economic turn down. So how will the introduction of a British standard help? Accounting for asbestos : An audit of your system and procedures on asbestos provides a means of confirming your compliance or, more importantly, where you may need to be investing in improvements Operate help desks : As a first point of contact your help desk is a critical part of the service you provide -and some common-sense guidelines can help to ensure it is as successful as it can be Implement a workplace strategy : A successful workplace strategy will advance every aspect of your business, but before you launch your plans, ensure you do your homework and steer clear of the pitfalls Uplifting experiences : While design of the working environment alone can't save the world from economic gloom, it can play its part in alleviating some of the symptoms and sustaining a good level of morale Breeam a little Breeam : A new assessment scheme - Breeam In-Use - will help to evaluate the environmental performance of existing buildings and take the most effective action to reduce energy Space planning : By carefully assessing the interactive needs of employees at every level businesses can maximise space efficiencies and improve productivity within their existing environment The end of the road : The British Parking Association's approved operator scheme is a timely answer to the problem of enforcing safe, highly regulated parking control for the UK's 25 million cars Changing the batteries : Next year, a new directive comes into force making it illegal to put batteries in the general waste. This means FMs must begin preparing sensible and lawful recycling schemes now Carry out a fire evacuation drill : Could you clear your building in minutes if a fire broke out? A carefully planned, constantly reviewed evacuation drill could stop you becoming a fire statistic. Here's how. Conduct unbecoming? : The new code on disciplinary and grievance procedures comes into force in April. It aims to give guidance on statutory requirements. Right-size your estate : How an organisation chooses to right-size - that is, to align the workforce need with the real estate need - determines how it can improve its operations and productivity Consenting behaviour : Most modern property leases give tenants great flexibility in lease disposal - and the landlord cannot refuse a reasonable request. But what constitutes reasonableness? Occupational hazards : Never to be underestimated, the role of FMs to manage risk associated with an occupied building on behalf of staff and contractors has tough legislation at its root Come to terms with Tupe : Public-private partnerships offers huge opportunities for the sector but are far from straightforward and employment law in particular can trip up unwary FMs Feed the carbon market : For years the government has said that it is committed to stimulating the market for renewables and microgeneration, but now there is some activity to back up the words Achieve air tightness : Testing for air leakages in dwellings is now mandatory but can a building achieve air tightness while maintaining a healthy and desirable environment for its inhabitants? IEE: the current thinking : The 17th edition of the Wiring Regulations includes more stringent electrical testing by better qualified persons, leading to increased fault reporting - and higher costs Help your business during recession : These are difficult times and companies large and small must cut costs if they are to survive. FMs have been giving value for years - so here's where they come into their own Cutting F gases emissions : Many conditions of F-gas Regulation No 842/2006 and Ozone Regulation 2037/2000 have already been met. But to ensure compliance with the remainder, this is what you must do Manage security screening in your mailroom : The mailroom is a business's first line of defence against a security breach, but it is also a vulnerable area. Thus it is vital that staff are well trained and contingency plans are in place Working 9 to 5? : New proposals from the European Commission will tighten the conditions that apply to the individual's opt out from the 48-hour working week. Sarah Lamont explains the impact that this will have upon the facilities management industry Health check for air con : The controls relating to inspections of air conditioning represent the final part of the EPRB - and from January 2009 around 20,000 'complex' systems will be subject to scrutiny Create a workplace strategy : In gearing up for the business of tomorrow, a workplace programme should promote efficient and sustainable methods, and recognise the pitfalls and fads we see today Maintaining standards : PAS 55 offers organisations an independent standard for asset management best practice - one which could help them to lower costs, deliver sustainability and satisfy regulators Conduct a rent review : The review process may enable landlords to keep rents at pace with the market but when terms are not well managed adjustments can give unsuspecting tenants quite a shock Atmospheric conditions : The phasing out of HCFCs and the F-gas regulations dealing with leakage effectively mean that now is an ideal time to review your air-conditioning plant to ensure it is compliant Manage electrical testing : Each year about 1,000 accidents at work are reported involving electric shock or burns - there remains a clear need to keep your knowledge up to date and to ensure you comply Manage ventilation ductwork : Ventilation system maintenance is a growing priority as FMs target airborne bacteria, humidity and fire risks so as to ensure the system is safe, hygienic and operable Reduce the risk of Legionella : An outbreak of Legionnaires' Disease can be costly both in terms of human health and potential fines. But what preventative measures can be taken to reduce the risks? Strata making sense : With the sector in the Gulf region expected to reach $10 billion by 2012, the Strata Title law will have a considerable impact on the way FM services are structured in the marketplace Buy, use and dispose of paper : Rather than simply writing off all paper as a waste product, organisations should look at ways to purchase, use and dispose of paper in an environmentally responsible way Choose workplace furniture : Form, function, ergonomics and sustainable manufacture are all factors in selecting workplace furniture. A considered approach will help you to make the right purchase Falling through the cracks : During September the Health and Safety Executive is holding a Ladder Exchange, aiming to remove 5,000 'dodgy' ladders from the workplace and reduce ladder-related deathsto the issue Display to the rules : From 1 October this year Display Energy Certificates (DECs) must be prominently displayed in all public buildings over 1,000 m2 which are frequently visited by the public Stay Cool and Efficient : Compulsory air conditioning inspections for systems with a rated output greater than 250kW must be completed by 4 January next year. Is your current system ready? Reduce RSI in the workplace : Repetitive strain is an easy injury to acquire - yet just as easy to prevent. And with millions of working hours lost each year, it is up to the FM to fight RSI in the workplace Manage swimming pools : Staff have plenty to do without another scheme adding to the workload. Energy efficiency is just another fad, it'll all be forgotten in a couple of months - or will it? Beat the big freeze : The Met Office maintains that this winter will prove to be harsher than any other seen in the UK for over a decade. Kelvin Fogwill has advice on how to keep the cold at bay. Waste Electrical and Electronic Equipment : It's twelve months since the Waste Electrical and Electronic Equipment (Weee) Directive became law, but how familiar are we with the controls and requirements it introduced? Follow the paper trail : Solicitors have recognised personal injury pre-action disclosure can be an easy method of recovering costs but some firms are not taking their legal obligations seriously enough The status of temporary staff : Arguments as to the status of temporary staff have rumbled on for years but the recent announcement on the Agency Workers Directive may begin to bring clarity to the issue The new Breeam : Breeam 2008 has been revised and toughened up, with some fundamental updates to the environmental assessment method that strengthen its credibility and raise the bar Slips and trips : A slip or trip is the single most common cause of injury in the workplace, and numbers are increasing each year. In 2007 the HSE advised the cost to the employer was more than £512 million in lost production and other costs IEE wiring regulations : The IEE Wiring Regulations come into force this month, and include major changes that bring the industry closer to international standardisation of electrical installations. Immigration rules : Do you really know your employees and colleagues? Could you say for certain, whether your employees have the right to work in the UK? When lives are lost : As the Corporate Manslaughter act becomes law, those convicted of the offence could face unlimited fines, remedial orders and the stigma of being labelled 'corporate killers' A killer in your midst : Exposure to radon gas claims thousands of lives each year, yet many employers aren't doing enough to assess this invisible hazard that could be accumulating in their workplace A turn up for the book : Building log books are the answer to our prayers - an invaluable, digestable document giving all the necessary information at their fingertips - so why hasn't everyone got one? Stubbing it out : On 1 July 2007 smoking will be banned in all enclosed public places and workplaces in England. But what do facilities managers need to do to avoid substantial fines? Stepping on the F-gas : Ensuring compliance with EU regulations is like navigating a minefield. But with the right attitude the new refrigerant legislation could bring significant benefits to the bottom line Air con inspections : Compulsory air conditioning inspections for systems with a rated output greater than 250KW must be completed by 4th January next year. Is your current system ready? The pain in gain : The chancellor's pre-budget report proposed a new single capital gains tax rate of 18 per cent. What impact will this have on mergers and acquisitions in the FM sector? Changing plans : In light of the government's vision to create sustainable communities, the planning process is set to change. Mike Conway looks at how this will impact on the facilities management profession Burning rubber : As the number of cases won over exposure to latex increases, employers must ensure that they comply with Coshh regulations and manage their employees' risk, says Duncan Astill and Sarah Lamont Feeling the strain? : Stress has become a big issue in modern society. As a result, the number of personal injury claims against employers, is increasing. David Sharp discusses new legislation that is being brought in to clarify the position of both the employee and the employer Flexing the rules : The new BS 6701:2004 standard for the purchase and installation of telecommunications equipment brings together diverse requirements in the field . Rob Cardigan discusses its implications for premises owners and facilities managers High risk : Proposed changes to legislation regarding work at height will have an impact on all facilities managers whether their staff are on top of a scaffold or just changing a light bulb. Duncan Astill and Sarah Lamont consider the implications for the sector Nice work : It is time we rid ourselves of the notion that work somehow robs us of our true lives and instead acknowledged the personal growth and satisfaction that comes from a job well done, David Sharp argues Access to equality : The introduction of Part 3 of the DDA means businesses are under legal obligation to open up jobs and services to people with disabilities. Elspeth Grant suggests a number of ways of achieveing this without succumbing to stress or bankrupting your company Size matters : By switching to a charging system based on the size of a letter rather than its weight the Royal Mail is expecting to make savings. But the changes could also benefit its customers. Geoff Haw explains why weighing and franking may soon become practices of the past Stress busters : The term facilities manager already covers a multitude of roles and responsibilities. Following the HSE's announcement of its new management standards for work-related stress, this too can now be added to the list. Carole Spiers explains the importance of the new standards for FMs Better take cover : Professional indemnity insurance is now compulsory for workers in many disciplines. But, as the construction industry has found, costs are rising and it is often a minefield of exclusions and endorsements. Is there a better way? Playing safe : Ciaron Dunne and Polly Green report on recent court cases involving health and safety issues and what new proposed regulations governing exposure to excessive noise mean for the facilities management profession Waiting to inhale : Are you prepared for the new asbestos regulations? Pauline Pembry urges businesses to plan their compliance strategy immediately if they haven't already done so Under pressure : Facilities managers should review their strategies for dealing with workplace stress, in light of the updated HSE stress management standards draft urges Ciaron Dunne Firestarter : New fire safety regulations come in to force next year but facilities managers should be planning now for their arrival argue David Wood and Sarah Lamont Smoke out : The government is planning to issue a smoking ban in public places. Kelly Mansfield urges facilities managers to carefully consider a smoking policy for the workplace Temporary measures : Although the proposed Temporary Agency Workers Directive promises to improve working conditions for agency staff, in reality it may restrict the employment market for UK temps. Don Searle explains Whose PC is it anyway? : A recent Dell survey revealed that 30 per cent of firms throw away their unwanted IT. The Waste Electrical and Electronic Equipment Directive aims to change all that. Paul Sharville maps out life in the green lane Securing the future : Regulation of the security industry aims to achieve a more attractive profession for employees and end-users alike. David Sharp examines the issues surrounding the new legislation Kill bill uncut : The Corporate Manslaughter Bill will make boardrooms take employees' health and safety more seriously than ever, say Duncan Astill and Sarah Lamont Build up to change : Duncan Weir and Sarah Lamont on the wide-reaching implications of the revised building regulations, which come into force next spring to a mixed reception from the industry Asbestos aspects : The deadly effects of asbestos are still being felt in the UK as fatalities linked to direct exposure to harmful fibres continue. Cathy Hayward reports on the effort to address the threat Chemistry set : A series of high-profile industrial accidents in Europe has prompted authorities to make further regulatory changes concerning hazardous substances. Cathy Hayward reports No shock tactics : Apparently conflicting demands surrounding IT and telecoms installations have left many confused as to how to achieve a safe, legally compliant set up. John Lane unravels the complexities Time to clean up : Facilities managers should be aware of new food safety laws, whether they have direct responsibility for their firm's catering facilities or not. Peter Phillips reports on the latest updates Dawn of a new age : New regulations that outlaw age-related discrimination in the workplace come into force next year. Sarah Lamont reports on what firms can do to make sure they comply with the new rules Healthy debate : The Queen's speech called time on poor infection control in hospitals. Simon Lindsay looks at the effects of the new measures on those managing healthcare services Building for the future : As the construction industry undergoes a series of legislation updates, Duncan Weir and Duncan Astill explain how these changes will effect those working in facilities management Facing the options : Proposals for amendments to the Working Time Directive include significant tightening of conditions relating to the individual opt-out. Sarah Lamont reports In the line of fire : Fire safety measures are not just about preventing loss of life. Alan Oliver looks at the regulations affecting communications rooms - often the lifeblood of an organsiation One bright spark : Richard Norman explains how firms with a catering function will have to pay particular attention to the new fire safety laws, which puts greater responsibility on employers Tupe or not Tupe? : Plans to replace Tupe with more comprehensive coverage in respect of the contracting-out of services will have a big impact on facilities managers, says Sarah Lamont Unlawful behaviour : As the final step towards fulfiling the government's pledge to extend rights for disabled people, the Disability Discrimination Bill will bring a further 175,000 people within the scope of the DDA. Elspeth Grant explains The claim game : Asbestos-related risks are now excluded from virtually all professional indemnity insurance policies. So what help is available and what can consultants and their clients do to assess the risks and availability of cover? In the hot seat : The recent reform of fire safety regulations has streamlined the maze of old legislation and reduced the burden placed on the fire services. Alan Oliver considers what this change means for the FM community Stub it out : With almost one in three of the UK population still a smoker, the need to increase the number of smoke-free buildings is a contentious issue. Bernard Crouch speaks out for those who would rather not breathe in fumes Implement a Cafm system : Implementation is key to the success of your Cafm system.Here Mark Kirkham of Service Works Global suggests 10 steps toward achieving the ideal introduction Buy office artwork : There's a competitive edge to be gained when your office exudes a 'wow factor', says Leann Barber Work with suppliers : Finding, keeping, and managing the best suppliers is vital to the success of any facilities management contract, says John Garrard The new mail order : With the Royal Mail's monopoly ended and new operators joining the postal service market the days of simply putting something 'in the post' are over, writes Prys Jenkins Carbon co-operative : The EU plans to meet its latest climate change goals with a system of trading. Sylvia Austermann and Jane Laffan look at what the international arrangements mean for FMs Taking security more seriously : The introduction of licensing within the private security industry will change the way in which FMs work with their providers, says the Security Industry Authority's John Saunders Always to blame : As nearly half of UK companies anticipate facing court action over liability issues, Paul Ramone asks if there is a tendency to burden firms with more than their fair share of responsibility Proactive on energy : The government may be slow to implement the EU's directive on energy performance of buildings but FM should be seizing the initiative, says Elaine Coles Heavyweight contest : The UK's workforce is getting bigger ... and heavier. Paul Ramone looks at the changes in standards devised to assist the industry that's taking the strain Safe and sound check : Duncan Astil describes changes to the measures for controlling and protecting against noise in the workplace About the size of it : Ahead of the summer 2006 launch of Pricing in Proportion - the new structure for postal services charging - Royal Mail pricing director Lorna Clarkson sets out the PiP rationale Current account : Are there desks in your offices? Supplied with power and data? Ever heard of BS 6396? If you provide power to desks in your workplace you ought to know all about it, says Bruce Cantrill Avoiding a roof racket : When it comes to roofing, replacements and repairs represent a significant financial investment. And, as Neil Harrison warns, failing to put guarantees in place might have dire consequences A swift exit strategy : As responsibility for ensuring everyone's safety shifts away from prescriptive approaches, Elspeth Grant looks at a new order with more emphasis on assessment and prevention Fire, facts and figures : FMs in the social housing sector know well the lifesaving impact of smoke alarms. The advent of BS 5893's best practice guidance will help to ensure even greater protection, says Neil Perdell Equality duty calls : Lead contact for the new BIFM network forum on access and inclusion Jean Hewitt looks at new Disability Equality Duty - a key part of the extension to the scope of the DDA High maintenance : David Roebuck and Michelle Barkley report on the revised standards and regulations intended to make the upkeep and repair of a building's façade safer by design Standard precautions : Following changes to the BSI standards on fire extinguishing installations, David Smith reports on the reasons for the revision and what the new requirements mean in practice The CCL challenge : Federation schemes and expert surveys can assist the facilities manager in ensuring their organisations meet energy consumption targets under Climate Change Levy guidelines A sign of maturity : The Employment Equality (Age) Regulations 2006 are due to come into effect on 1 October. Many FMs will be well prepared, but as a final reminder, here are the key points to watch Airing the cooling rules : The EU regulations controlling the use of fluorinated greenhouse gases, commonly found in air conditioning systems, are the subject of new guidance published by Defra Smooth changeovers : An effective Tupe transfer can make a significant bearing on the success of an outsourcing initiative and that means taking into consideration the emotional response Lifting expectations : There is still a lack of awareness as to which types of organisation fall within the scope of the DDA - so when it comes to lift services what action is necessary to comply ? Watch your waste line : Under the EU directive, the UK must begin to weigh up the options so that we can dramatically reduce the amount of biodegradable waste sent to landfill each year All set to switch over? : As the digital TV revolution gathers pace, Minister for Industry and the Regions Margaret Hodge answers questions on the planned changes and the steps FMs should be taking Vital accountability : Despite widespread criticism, the Corporate Manslaughter and Corporate Homicide Bill is likely to become law in 2007. But will it lead to a reduction in workplace fatalities? Do business in the public sector : Lucy Jeynes and Caroline Plane have advice for anyone wondering how to begin trading within the wide and rewarding markets of the public sector Select an Architect : Selecting architects is a high-risk decision and getting it wrong is not an option, says Nick Eldridge. He offers this advice to those who are building up to such a choice Keep your building healthy : Research suggests sick building syndrome affects four out of 10 UK workers. Chris Booth looks at the root causes and describes effective ways to remove it from the premises Monitor energy usage : The mere mention of energy monitoring is enough to make most FMs turn cold. But Dan Radford sheds some light on the matter with this step-by-step guide to a better process Organise an office move : Our new series of regular expert guidance on an FM issue begins with Elizabeth Smith offering advice on how to organise a successful office move Make sure your meeting room is up to scratch : Much of today's mobile workforce see the conference room as vital to their operations. Mike Bird offers pointers on how meeting accommodation can best serve its purpose Choose a cleaning contractor : There aren't many services that cause an FM more headaches than cleaning. Reuben Heppelthwaite has advice on achieving a stable relationship with an effective contractor Network : Whether you realise it or not, chances are you are already networking regularly. But, asks BIFM CEO Ian Fielder, are you getting the most from it? Minimise service charges : As inflation-busting service charges continue to squeeze beleaguered tenants, David Barrass offers words of advice to help leaseholders make the most of their building Keep a document archive : Does storage of files and records leave your organisation bulging at the seams? Richard Thompson guides you through implementing a streamlined document archive Size up that fit-out : The outcome of any refurbishment can be jeopardised by the smallest of incidents. Chris Booth has a few useful tips to help project managers avoid the potential pitfalls Prepare for new and expectant mothers at work : The workplace can be a hazardous place at the best of times, but the risks are magnified for pregnant workers. And with an extra push from protective legislation, now is a good time to undertake a risk-assessment Choose the right removal firm : Workplace moves are stressful episodes and minimal disruption is the aim. But while your internal preparations may be flawless to a detail, there's no escaping the need to call on the removal men Choose a room-booking system : The sophisticated specialist software available to manage meeting room allocation and use makes life much easier for organisers, allows maximum use of facilites and provides visitors with the best possible impression Specifiy breakout areas : The characteristics of exchanging ideas can have a social feel rather than a formal one so creatively designed areas for colleagues to group together will bring many benefits Select FM software : Information is crucial but are we going the right way about using it? Paper systems struggle with volume and Cafm can lead to frustration whenever it's purchased in haste Use colour in the workplace : Thoughtful use of colour can create a happier, more efficient and productive workplace.So what do you want your business environment to say about your organisation? Manage work-related stress : The HSE management standards on stress focus attention on what we need to be doing to tackle this complex workplace issue. But what's working and what isn't? Select an uninterruptible power supply : All working environments must consider the physical needs of disabled people, but any changes should be qualified by what is feasible, reasonable and cost-effective for all You and Weee : The long-awaited Weee directive - on the disposal of waste electronic and electrical material - will be implemented in full next month. But what are the implications for FM? Power and protection : In the context of a Tupe transfer, an important issue for parties is the extent to which there can be changes to terms and conditions. To date, matters have looked bleak for employers Turning up the heat : Energy use in buildings accounts for the lion's share of the UK's carbon emissions and the latest attempt to reduce consumption is the introduction of energy certificates The catch R22 situation : It was back in 2000 that an EU directive on the phaseout of HCFC refrigerants was passed. However, it's only now that the real impact of the controls is likely to be felt Playing a part in CDM : FMs will discover that health and safety issues of fit-outs and refurbishments will move higher up the agenda when new CDM regulations come into force this year Fire safety affiliations : New fire safety controls have moved away from prescriptive standands so compliance may be harder to achieve - but an LFAP may provide the help that organisations need Cleaning up our act : To improve materials resource efficiency in the construction industry and reduce fly-tipping Defra is looking to make site waste management plans mandatory The taxman gets tough : Contractors and subcontractors in the construction industry face an administrative minefield in understanding and fulfilling their obligations under a new CIS tax system Upon close inspection : Under the Companies Act, a directors' report must disclose its principal risks and uncertainties. This means FM needs to introduce a robust management process Guilty as charged? : The new Rics code of practice for service charges in commercial property cames into effect on 1 April. It requires a major change in the way properties are managed Ready for inspection : The Energy Performance of Buildings Regulations for non-domestic buildings will make one of the biggest impacts on the management of the built environment for decades Sufficiently efficient : A new EU directive on the energy performance of our buildings will push the need to review and make changes to systems further up the agenda and into the boardroom Proof of the pudding : A salary sacrifice scheme that lets staff pre-pay for meals at work is proving increasingly popular with big firms and staff alike - especially as tax savings are on the menu Work At Height regulations : The Work At Height regulations have been in force since 2005, yet many mistakenly assume that the controls only apply to work being carried out well above ground level Energy Performance Certificate : It's twelve months since the Waste Electrical and Electronic Equipment (Weee) Directive became law, but how familiar are we with the controls and requirements it introduced? From April 2008, commercial properties larger than 10,000 m2 will be required to obtain an EPC- Energy Performance Certificate upon sale or lease. But what does this involved? Energy saving savvy : With concrete goals being set to cut greenhouse gas emissions and improve energy efficiency, businesses and institutions alike are rushing to become 'climate-ready' in the UK? Manage meeting facilities : Managing boardrooms, conference rooms and training facilities is about much more than making sure the space is available. It must be well-organised and maintained Introduce homeworking : By 2014, the government expects seven million people to be home working, up from the three million currently estimated. But is it practical? And what needs to be considered? Create an effective PPM plan : As the demands on FM professionals increase, planned preventative maintenance (PPM) is one area where real stakeholder value can be achieved and delivered Reduce waste costs : Having a successful recycling and waste reduction policy is as much about communicating the potential cost savings as the environmental benefits Care for your washrooms : Research shows that well cared for washrooms play an important part in maintaining an organisation's reputation and that it's worth giving them the attention they require Green your clean : As technology with a compelling mix of cost reductions and operational benefits, internet protocol, particularly IP telephony, is entering a period of explosive growth Effect sustainable refurbishment : Committing to a more environmentally friendly office need not be "all or nothing" - from simply selecting electricals to a full-scale eco overhaul, the choice is yours Undertake PAT testing : All employers have a duty to ensure that the portable electrical appliances we use in the workplace are safe. PAT testing provides auditable records for each piece of equipment Set up an FM division in Dubai : Dubai's building industry is booming, and that means fantastic business opportunities for FM service providers willing to make the move. So how do you go about it? Make your office carbon neutral : Environmental concerns are leading businesses to cut back on their CO2 output. But some go further by offsetting what they produce to becoming 'carbon neutral' Set up a contemplation space : There is a sector of society, and thus the workforce, whose religious practices may require them to find time and space for private worship and reflection Implement mobile working technology : Handheld devices are helping the housing maintenance sector speed up repair times and reduce paperwork. So what do you need to get your organisation on the road? Create a VIP lounge : A VIP lounge in the workplace has nothing to do with elitism and everything to do with a visitor's exceptional, positive and memorable experience of you and your company Investigate accidents : Every good health and safety manager stays alert for the arrival of day when their training is tested by a major incident and the investigatory process is deployed How to refresh your workers : The provision of drinking water and other refreshments is integral to staff welfare, especially during the summer months. It also affects your organisation's carbon footprint. How to manage car parks : A safe, well-lit and clean car park will bring customers - and their business - to your door. High standards of security will play an essential role in a positive visitor experience Manage a building's energy : With buildings responsible for almost half of the UK's carbon emissions, the heat is on the facilities management sector to find ways of reducing energy consumption Integrate biomass fuels : In a world is overly reliant on coal, oil and gas there is another natural carbon resource known to be a significantly substantial replacement for fossil fuels is biomass Provide hot beverages to staff : Choosing a system to deliver hot drinks to busy staff throughout the working day can present FMs with a conundrum. Kettle? Vending machine? Or something in between? Create a sustainable landscape : Using recycled glass - or even shredded car tyres - can help you achieve a sustainable landscape, but it's recommended that you get expert advice from the very beginning Motivate staff on saving energy : Staff have plenty to do without another scheme adding to the workload. Energy efficiency is just another fad, it'll all be forgotten in a couple of months - or will it? Invest in a franchise : Many successful brands in FM operate under the franchise structure but there still appear to be misconceptions about what this business format actually entails Dispose of confidential waste : Commercial identity fraud is on the increase, fed in part by confusion over the types of business waste that pose a risk in the wrong hands and how to dispose of it properly Achieve a high BREEAM rating : How sustainable is your office? The Building Research Establishment's environmental assessment method (Breeam) is the industry standard - but how can you achieve it? Decorate the workplace for Christmas : Christmas decorations brighten up the workplace but the large-scale jobs can be trickier than many would believe - is there a case then to call in the experts? Create an accessible office : All working environments must consider the physical needs of disabled people, but any changes should be qualified by what is feasible, reasonable and cost-effective for all Manage corporate security : Facilities managers are increasingly at the sharp end of overseeing security issues and protecting corporate assets - a methodical and proactive approach is called for introduce hot desking : The benefits of hot desking and remote working are widely acknowledged, but is it fair to say that the practice was talked about more than it was implemented? Conduct an ergonomics audit : Ask people what 'ergonomics' means and most will talk about furniture design. But that's only half the equation - employers must think in terms of the work environment Carbon trade route : Defra's carbon reduction scheme means private and public sector organisations will contribute further to cutting the UK's CO2 emissions - and save money in the long run In that case : Pay, conditions, hiring, firing - employment law regulates all aspects of our working experience. Here is a selection of recent cases that illustrate some key principles Bye-bye baby, hello PiP : One year on from the introduction of PiP, one enterprising FM describes how the new postroom arrangements prompted grand plans for a Christmas party with retro theme Ring in the changes : With Ofcom's new regulations for 0870 and 0871 numbers coming into force early next year, telecoms should be at the top of any facilities manager's winter "to do" list Vacant commercial premises : It's twelve months since the Waste Electrical and Electronic Equipment (Weee) Directive became law, but how familiar are we with the controls and requirements it introduced? Make use of internet protocol : As technology with a compelling mix of cost reductions and operational benefits, internet protocol, particularly IP telephony, is entering a period of explosive growth Improve a reception area : Managing boardrooms, conference rooms and training facilities is about much more than making sure the space is available. It must be well-organised and maintained Implement air conditioning and ventilation : Climate control is about more than just maintaining a cool office in summertime - the best systems keep the workforce and the management content all year round Manage mobile office environments : Clients are increasingly looking to providers to furnish them with necessary elements to operate in mobile office environments - all of which poses a new challenge to the FM Store fuel : You probably have a sensible, regular maintenance schedule You probably have a sensible, regular maintenance schedule for your generator in place - but when it comes to fuel storage are you missing something important? Switch to IP telephony : The widespread availability of high-speed internet connections means users of all kinds are giving consideration to the latest type of telecoms technology, IP telephony